Making print work better: finding the right Kyocera solution for your team

Printing probably isn’t something your team spends much time thinking about—until a document won’t print, there’s a queue at the copier or a scan ends up in the wrong place.

These everyday frustrations can add up. And while a new printer might help, it’s worth looking at how your team uses documents before deciding what to change.

Kyocera’s printers, multifunction devices and cloud print solutions offer options for different workplaces. At Docuflow, we help you make sense of those options and find a setup that suits the way you work.

Start with what your team needs

Think about how your team works. Some print a handful of documents each day, others rely on their devices for everything.

The right choice depends on your everyday workload. A few simple questions can help:

• Do you regularly print in A3, or is A4 enough?
• How much of your printing needs to be in colour?
• Are people waiting to use the same device?
• Is scanning straightforward, or does it involve several extra steps?
• Do you know what your current setup costs to run?

Kyocera’s range includes colour and mono printers, as well as multifunction devices that bring printing, copying and scanning together. Its ECOSYS devices use long-life components designed to reduce consumable waste, while the TASKalfa range supports a variety of office document needs.

Understanding what you need makes it easier to choose equipment that earns its place in the office.

Make printing fit around your working day

If your team works across different offices or splits time between home and the workplace, accessing documents should feel straightforward.

Kyocera Cloud Print & Scan supports printing across multiple locations and scanning to supported cloud services, including OneDrive, SharePoint, Google Drive and Box. It also removes the need to maintain an on-site print server.

On compatible devices, employees can release their printing using a PIN or swipe card. Reporting, print quotas and policies help you keep track of usage and manage costs.

It’s about making those routine tasks a little easier, wherever your team is working.

Give sensitive documents the attention they need

From employee information to customer invoices, office printers often handle documents you wouldn’t want left for anyone to pick up.

When reviewing your equipment, it’s worth thinking about who can access each device, how printed documents are collected and where scanned files are sent.

Selected Kyocera TASKalfa models include security features such as encryption and secure boot. Features vary by model and configuration, so we can help you understand which options suit your requirements.

When your print workload grows

Sometimes, the office printer is being asked to do more than it was intended for. Larger print runs, tight deadlines and finishing requirements can all be signs that it’s time to review your setup.

Kyocera’s production range includes the TASKalfa Pro 15000c, a colour inkjet system capable of up to 150 A4 pages per minute, with optional booklet finishing and high-capacity stacking.

Whether production print makes sense for you depends on your volumes, costs and the types of documents you produce. We’ll help you work through those questions before you make a decision.

Let’s find out what works for you

You don’t need to know which model you want before speaking to us. A good starting point is simply telling us what works well with your current setup—and what gets in the way.

At Docuflow, we take the time to understand your team, your document processes and your budget. As an independent provider, our recommendations are based on what suits your organisation.

That could mean a different device, an easier way to scan or better visibility of your printing costs.

If you’d like to talk through your options, call Docuflow on 0333 577 4900. We’ll be happy to help.