Managed Print Services (MPS)

Our Managed Print Services (MPS) help organisations take control of their expenditure via the cloud, in a hybrid setup, or on-site.  We can provide solutions for increased productivity for print, mail and document workflows, whilst reducing business costs.  

 

Our Approach

“Using Managed Print Services (MPS) can save 30 – 40% on your Print Costs”

We follow our DMAIC method, to optimise your print environment:

  • DEFINE the objectives, constraints, timeframes and participants
  • MEASURE the assets, usage, workflow and cost drivers
  • ANALYSE data to create detailed cost profiles for every product and process
  • IMPROVE the current environment with an effective solution
  • CONTROL through ongoing benchmarking, cost improvements, etc

 

How MPS can benefit your organisation:

Discover Why a Managed Print Strategy is Vital for Your Business

 

 

______________________________________________________

Reduce Costs

Organisations that have already taken advantage of our MPS, have benefited from an average saving between 30% and 40%, with the most substantial saving as high as 60%.

We calculate precisely how much waste occurs within your company and/or individual departments.

Our experts determine the cost savings you can expect, including hard savings through the reduction of hardware costs as well as soft savings through improved efficiency.

Discover how we can help organisations save money by providing better pricing, fleet optimisation, asset management and the acquisition method.

 

 

 

Areas of cost savings include fleet optimisation, acquisition method and vendor / asset management.

  • Reduce number and types of devices
  • Optimise printing
  • Online supplies ordering
  • Online service requests
  • Interface with one vendor

 

 

 

Reduce Carbon Footprint

With the use of a monitoring system, MPS can identify and track all print usage, providing data and insight into best ways to strategically manage and reduce it.

For many businesses, reducing carbon footprint is crucial. Docuflow will analyse your current eco footprint and find ways to measurably improve it in the future with our Green Report. This report provides clear, accurate measurements of your office footprint, in terms of paper use, number of devices, energy and electricity use, and print consumables.

You can then notify users of job costs and environmental impact before they print to increase awareness of printing costs and to decrease waste.

______________________________________________________

Enhance Security

One of the most common concerns in today’s business is securing valuable data. When using our MPS, we can implement rules to increase document security and meet regulatory requirements by preventing confidential documents from being printed or informing you who printed them and when.

______________________________________________________

Maximise Control

The best way to control printing costs, is to control the use of print devices. We offer rules-based network printing so you can control the use of print devices. You can also predetermine printing limits, including size, volume, mandatory duplex printing, black and white vs. colour and the ability to redirect jobs to lower-cost devices.

Control and monitor your print environment through our Managed Print Service Portal (MPSP).

MPSP is an easy-to-use online procurement and support site for your business. It enables you to access your account information 24 hours a day, seven days a week.

The website is secure, convenient and easy to navigate. This will allow you to streamline asset management, review usage, procure supplies and request services.

______________________________________________________

Free IT Resources

As well as employees, IT teams typically experience a large proportion of their time spent on managing printers and devices.

“40-60% of IT help desk calls are print related”

Working with a MPS provider, means IT teams can focus on larger, more important projects instead of on printer problems.

______________________________________________________

Save Time

Time is money and at DocuFlow we’re here to help organisations work and spend smarter.

MPS reduce the downtime of printers and automatically orders and sends supplies. With the maintenance and support of MPS, your employees can focus on their day-to-day work, without wasting time or increasing the risk of damage. This will allow you to print and scan when you need to.

You can find more information on MPS here:______________________________________________________

Docuflow MPS Portal

You can also choose to control and monitor your print environment through our Managed Print Service Portal (MPSP).

MPSP is an easy-to-use online procurement and support site for your business. It allows you to access your account information 24 hours a day, seven days a week.

The website is secure, convenient and easy to navigate.

  • Equipment ordering
  • Fleet management
  • Supplies requisition
  • Usage monitoring

______________________________________________________

Eco-innovation and data security

Two of the most common concerns of today’s businesses are preserving the environment and securing valuable data. At Docuflow, we have systems in place to help businesses meet company requirements as well as government regulations.

Learn more about how we mitigate against data breaches and damaging cyber-attacks.

Docuflow will analyse your current eco footprint and find ways to measurably improve it in the future with our Green Report. This report provides clear, accurate measurements of your office printing environmental footprint in terms of paper consumption, electrical consumption and CO2 emissions, natural resource and solid waste impact as well as environmental and economic costs.

We incorporate energy saving features such as:

  • Toner Save Mode
  • Blank Page Elimination
  • Letterhead Print Mode
  • Default Duplex Printing
  • Restriction of Colour Printing
  • Super Sleep Mode

DocuFlow, also offer programs to reduce environmental impact such as consumables, recycling programs (Zero Waste to Landfill) and equipment disposal services.

Contact us for more information or to book a complimentary print review.

 

OUR PRINT PARTNERS

 

 

Call us today: 0333 577 4900

Our portfolio of products and best of class solutions and services encompassing hardware and software In House, Outsourced or in the Cloud combined with our ability to manage existing contracts and agreements where beneficial. We offer unique turnkey solutions enabling us to deliver seamlessly across the UK supported by superb levels of service and customer care.

Contact us

A selection of our partners

© Docuflow 2024