Transform Your Business with Managed Print Services and Postal Solutions

Many businesses still spend valuable time and money on printing, posting and processing documents manually. But with the right tools and systems in place, these processes can be automated, simplified and optimised. At Docuflow, we specialise in connecting the physical and digital worlds — at the click of your mouse.

With our managed print services and intelligent postal solutions, your organisation can move faster, reduce waste and improve the way you communicate with customers and partners. Whether you need to send printed letters, streamline inbound mail or protect sensitive data, we provide the tools to make it happen.

Let us introduce you to the two cornerstones of our solution: DocuPod and DocuPost.

Managed Print Services That Work for You

At the heart of any organisation is its information. Documents, letters, contracts, invoices and reports — these still matter. But printing, posting and managing them by hand is time-consuming and costly.

Our managed print services take this burden off your team. We supply a full suite of office hardware, from multifunction printers to advanced franking machines and hybrid mail, alongside software systems that integrate your workflow. With the right set-up, your team can send and receive documents securely, track the entire journey, and avoid the hassle of manual processing.

What makes our service different is that we do not stop at outsourcing. We offer complete business process design, with tools that transform how your business handles communication and documentation.

Meet DocuPod: Smarter Outbound Mail

DocuPod Hybrid Mail is our digital solution for outbound letters. It allows you to send documents directly from your desktop, tablet or phone — no printing, no envelopes, no post room queues.

How does DocuPod work?

It is as easy as clicking File, Print, Post. Your document is then sent to an assigned, secure postal room for same-day processing. You no longer have to worry about printing, folding, packing or queuing. We take care of everything from that point forward.

You can track each item through the printing and delivery stages, giving you full visibility and peace of mind. This saves time, reduces errors and ensures a professional presentation of your customer communication.

Whether you are sending customer letters, appointment reminders or official notifications, DocuPod helps you do it cheaper, faster and more efficiently.

Our Hardware: Reliable, Practical and Built for Performance

Alongside DocuPod, we provide a complete range of office equipment designed to make mailing and document handling faster and easier.

We offer:

• Franking machines: Accurate, cost-effective and professional for daily mail
• Letter openers and postal scales: Speed up inbound mail and ensure accurate postage
• Folder-inserters: Automate envelope stuffing to boost efficiency
• Document shredders: Protect sensitive data and meet confidentiality requirements

Each piece of equipment is chosen to integrate into your system and elevate your workflow. Whether your office handles a few dozen letters a day or thousands, we have scalable solutions that support your goals.

Digital Mailroom and Inbound Mail Management

Handling inbound mail is just as important as sending it out. Our digital mailroom solutions turn physical mail into usable digital data. We can scan, classify and route your post so it reaches the right people instantly.

This reduces delays, prevents missed correspondence and helps teams respond quickly. In regulated industries, digital mailroom services also support compliance by maintaining detailed logs and storing communications securely.

Introducing DocuPost: A Smarter Way to Deliver Documents

DocuPost is our secure, web-based document delivery portal. It lets you send any kind of business document electronically, reducing the need for physical delivery and cutting down on costs.

By automating your outbound post and delivering documents through a secure platform, DocuPost can save up to 80 percent on postage costs. It is ideal for invoices, statements, reports and any business communication that can be handled digitally.

Benefits of Using DocuPost

• Cost savings: Less printing, no envelopes and reduced postage expenses
• Traceability: You can see when documents have been delivered, opened or saved
• Secure delivery: Documents are encrypted and delivered through a protected portal
• Improved service: In e-billing scenarios, customers can find their documents easily, reducing queries to your support team
• DocuPost also offers flexibility. It works for businesses of all sizes, from local services to large enterprises, and can be set up with minimal disruption to your operations.

Physical and Digital Working Together

One of the most powerful aspects of our solution is how it brings the physical and digital worlds together. Some customers prefer printed communication. Others expect digital access. With our tools, you do not have to choose between them.

You can meet every need — delivering physical post through DocuPod and digital documents through DocuPost, all from the same system. It is fast, reliable and helps you present a consistent, professional image to your clients.

Transform Your Business Process Today

At Docuflow, we are not just a print supplier or mail handler. We are a solutions provider focused on helping you move faster, work smarter and save money. Our managed print services and postal solutions are designed to fit into your existing business, making your processes more efficient and scalable.

Whether you want to reduce costs, eliminate paper-based tasks or simply improve how your business communicates, we are here to help you take the next step.

Contact Docuflow today to learn how our innovative systems can reshape your workflow and take your business forward — at the click of a mouse.